Workstations

Cubicles- How Can Modular Workstations Change Your Office?

Cubicles.  Modular Workstations.  Systems Furniture.  Portable Office Pods.  They can be called something different but all mean the same thing- totally flexible workstations that can be changed on the fly to fit any working environment.  The choice between offices vs. Cubicles or both in your office is actually quite an easy one.  The experienced team at EON Environments can offer some useful information to consider when moving to new space, upgrading existing space or accommodating for growth.

One of the first questions you should ask yourself when deciding where to put modular office systems is who should be sitting in them.  One main reason for having an office compared to a cubicle is thinking about what staffers need to able to speak to clients or staffers behind closed doors.  Most times, this falls upon management roles or anyone responsible for constant interaction.  Additionally, anyone with a need for confidential or sensitive information either over the phone or face to face should always choose an office over a cubicle.

Those who typically find their workspace home in a cubicle are those who need to be more social and build better working relationships with their colleagues.  A recent study by a major systems manufacturer found that employees are away from their workstations approximately 44 percent of their workday.  While that statistic might seem shocking, you will be best served if this time is spent engaging in useful collaboration instead of ineffective time wasting at the water cooler.  This study also found that working in a cubicle can make everyday interactions easier, inspire greater collaboration and most important it found these employees had a more enjoyable work ethic which leads to increased morale and productivity.

In addition to letting employees participate in pleasant everyday chitchat, there is an additional component of learning from those around you.  Examples reported were listening to how someone speaks with others, conflict management techniques and it was even reported that when a few sales professionals conducted a “cold call blitz”, that the energy of those who were succeeding at booking appointments spread a “positive energy” over the rest of the sales team which ended with dramatic results.

The only issue mentioned was the obvious lack of privacy for workers, which some offices met with “private phone booth rooms” for those times when privacy is a must.

Some other advantages to consider:

  • Space Savings- you will gain more staff per square foot using systems furniture compared to private offices
  • Standardization- everyone getting the same thing will eliminate any complaints of unfairness
  • Reduced cost over Office Furniture- Cost per office is less with Cubicles compared to private offices
  • Scalability- Ability to reconfigure and grow with your company

Let EON Environments show you some stylish configurations to meet your office space.  Contact us today for a design meeting!

Placeable

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When Placeable moved into a historic building in the Ballpark neighborhood of Denver, Colorado, EON worked to create an open-concept layout that would also provide employees with privacy and personal storage. We accomplished this by creating custom workstations with frosted dividing panels. The dual-purpose dividing panels give visual privacy and also act as an erasable surface. The cushioned mobile storage pedestals add color and double as a guest chair. The break room is centrally located, with built-in banquet seating, tables and chairs. Also within the space are huddle rooms and conference rooms designed for meetings and group collaboration.

Office Space Planning

When looking for new office furniture or workstations, most desire to have a space that will function efficiently and look beautiful at the same time.  However, many miss the mark when buying corporate furnishings because they focus on the lowest price which suddenly tosses their true requirements right out the window.  We suggest you ask these important questions below in order to gather information about the way your work force operates.  The team at EON Environments can use this information to help you implement an impressive, inviting and productive work space for your business.  And believe it or not, you don’t have to break the bank to do so.

  1. Does your organization have a physical & efficient operational workflow?  This is layout of who does what, with whom, where and when.  Layout your traffic pattern of employees who must collaborate or physically interact with each other in order to operate your business.  You may want to develop a flow chart that shows this process from beginning to end.  You can then structure your new floor plan around actual traffic patterns that will increase productivity for employees based in their physical location.
  2. How much collaboration is required between workers?  If your operation requires a high level of human interaction then you may want to consider open cubicles with very low panel walls.  Open workstations can be easily designed with varying levels of privacy while still allowing for comfort and effective usability.  This will also create an “inviting” space that will prompt idea sharing and easier communication.  For areas where maximum privacy and quiet, “heads-down” work is needed, you should install higher panel walls or consider private offices.  Additionally, in these areas you can use glass panels, sliding doors, and translucent screens to divide space and add privacy. EON Environments can help create a balance between privacy and open space to ensure that your layout caters to efficient workers of all types.
  3. Did we allow room for expansion?  This is a common shortfall that gets lost in “analysis paralysis” when businesses move into a new space.  While growth can always be a positive factor in any business, one of the downsides is placement of new staff in irrelevant areas because of physical room constraints.  Your new office plan is a wonderful opportunity to hit the “reset” button on this situation, so do not lose the opportunity to take advantage of it. Sure, your layout may accommodate your staff and business model today, but if you plan to grow your business, you need to allow space for that growth.  Do not forget this when choosing new or used cubicles; many forget that one of the advantages of modular workstations is that re-configurations can be done easily to add more staff.  Ideally, starting off with big work areas for staff will help down the road should this become necessary.
  4. Do they really need a private office?  Forget about who wants a private office.  Instead ask who really needs a private office?  Typically, senior management has private office space.  The CEO, CFO, HR or anyone in charge of sensitive documents usually have a private office.  Don’t forget to allow space for a conference room (or two) that your staff can use for closed-door meetings, sales calls or presentations.  Ideally you want to allow for all of your staff to be able to fit into a conference room as there are always “all hands” meetings at some point.  Don’t forget that instead of installing a large whiteboard in your conference room, you can now make your entire wall a dry-erase board with IdeaPaint!®
  5. How much space does everyone actually require?  This is based on 2 simple factors- desk space and storage space/capacity.  These are very important considerations that can actually be combined and layered in many different ways.  There are several storage configurations available, such as pedestal filing cabinets, overhead storage cabinets and wardrobes.  Small collaborative spaces, shared storage, and even shared work surfaces can help create a more social environment and improve worker well-being.  It has been statistically proven that an inviting, appreciated workspace leads to higher employee morale and increased productivity.

Now that you’ve answered all of these questions, what’s the best way to layout your office?  This answer is simple- call EON Environments!  Our experienced team can help you with interior design, artwork, graphical design layout, furniture style, accessories and more.  Our CAD software makes space planning easy so you don’t have to worry about dimensions, sizing and installation.  Let us do the work for you, call us today at 720-570-5400